Manage bookings, deposits, session timing and customer communication in one place — built for small studios that run on appointments.
Studio Dashboard
Today · Mon 13 May
Today's Sessions
8
Collected Today
£ 312
Live Session
Emma T. — Tufting
1:23:04
In session
Sophie K.
14:30
James M.
15:00
Lily W.
16:30
Ravi P.
17:00
This Week
Bookings scattered across WhatsApp, Instagram and email
Manual deposits and endless payment chasing
No-shows and last-minute cancellations
Staff manually tracking session start and end times
Overtime charges that slip through the cracks
Customers asking the same questions over and over
Every step is handled — from the first booking to the final bill.
Customer books online
Selects date, party size and duration. Slot reserved instantly.
Deposit collected
Stripe Checkout opens. Payment timeout releases the slot if unpaid.
Confirmation sent
Bilingual email with booking details, address and cancellation link.
Customer arrives
Admin locates the booking. Session ready to start.
Timer starts
Live session clock runs in the browser and persists server-side.
Bill calculated
Overtime and package pricing applied automatically. No guesswork.
Dashboard updates
Status changes to Completed. Revenue logged.
A real admin interface — not a mockup template.
Emma T.
13 May
13:00–14:30
D2 · Double
£5 paid
Sophie K.
13 May
14:30–16:00
D3 · Double
£10 paid
James M.
13 May
15:00–16:00
S3 · Single
£5 paid
Lily W.
13 May
16:30–18:00
F1 · Group
—
Ravi P.
13 May
17:00–19:00
D4 · Double
£10 paid
Six core capabilities — carefully designed around how appointment-based studios actually work.
Customers choose available time slots without back-and-forth messages.
Secure deposits via Stripe reduce no-shows and protect your time.
Track customer sessions in real time from arrival to finish.
Automatically calculate extra time based on your own pricing rules.
View bookings, payments, customer notes and daily operations in one place.
Automatic bilingual emails with booking details, location and cancellation link.
From creative workshops to beauty studios — if you run on appointments, StudioFlow is for you.
Manage class schedules, material fees and group bookings.
Book equipment slots, track session time and collect deposits.
Handle walk-ins, overtime and material add-ons seamlessly.
Multi-session management with kiln scheduling support.
Back-to-back appointment flow with reminder automation.
Recurring bookings, waitlists and capacity management.
StudioFlow is built around how studios operate — not adapted from a restaurant or salon template.
Designed around real studio operations
Supports time-based sessions natively
Handles deposits and overtime billing
Built for small teams, no IT required
Mobile-friendly admin on any device
Adaptable to your own studio rules
“StudioFlow was shaped by the day-to-day reality of running a London studio — managing bookings, deposits, session timing, customer questions and operational details without a large team.”
Founder, StudioFlow
London, UK
Join early access to get setup support, custom configuration and founder-led onboarding.
No commitment. We'll reach out within 48 hours.